PRIVACY POLICY

Last Updated: 21 September 2026

1. Introduction

Marilens (“Marilens”, “we”, “us”, or “our”) is a maritime ship inspection and assessment service operating as a subdivision of Solutions Maritime Limited.

We respect your privacy and are committed to protecting personal information that we receive through this website and through our business communications.

This Privacy Policy explains what personal information we may collect, why we collect it, how we use and protect it, how long we retain it, and the rights available to individuals under applicable data-protection laws, including the EU General Data Protection Regulation (“GDPR”) where applicable.

Our website is intended primarily to provide information about Marilens and to allow prospective and existing clients to contact us regarding maritime inspection, assessment and related services.

2. Data Controller

The data controller responsible for personal data processed through this website is:

Marilens
A subdivision of Solutions Maritime Limited
Email: info@solutionsmaritime.com
Website: Marilens website

Where a separate entity is responsible for a particular processing activity, the relevant information will be provided to you at the point of collection or in the applicable contractual documentation.

3. Personal Information We May Collect

Depending on how you interact with us, we may collect only the information reasonably necessary for the relevant purpose.

Information you provide directly

When you contact us or submit an enquiry, this may include:

Name
Company name
Job title or position
Email address
Telephone number
Country or region
Vessel or project information
Information contained in your enquiry or message
Any other information you voluntarily provide

We do not ask website visitors to provide sensitive personal information through the general contact form.

Please do not submit sensitive personal information unless it is specifically required and requested by us.

4. Information Collected Automatically

Marilens intends to operate this website with a privacy-first approach.

Where technically feasible, we do not use advertising trackers, behavioural profiling tools, or unnecessary third-party tracking technologies.

The website may nevertheless process limited technical information that is necessary for secure and reliable operation, such as:

IP address
Browser type
Device type
Operating system
Date and time of access
Basic server or security logs
Technical information required to prevent abuse or maintain website security

Such information may be processed by our hosting or technical infrastructure providers as necessary to operate and secure the website.

5. Cookies

Marilens aims to minimise the use of cookies and similar technologies.

We do not intend to use advertising cookies, behavioural tracking cookies, or third-party marketing trackers on this website.

Certain strictly necessary technical technologies may be used where required for:

Website security
Form functionality
Authentication or login functionality
Basic website operation
Maintaining a secure session

Where a cookie or similar technology is not strictly necessary for the operation of the website and requires consent under applicable law, we will seek the appropriate consent before using it.

Cookies and similar technologies should therefore not be used for purposes unrelated to the functionality for which they are required.

6. How We Use Personal Information

We may use personal information to:

Respond to enquiries;
Discuss inspection or assessment requirements;
Understand the vessel, project or service requirement described in an enquiry;
Communicate with prospective or existing clients;
Prepare quotations or proposals;
Provide requested services;
Manage contractual or business relationships;
Maintain website security;
Prevent fraud, abuse or unauthorised access;
Comply with applicable legal obligations;
Establish, exercise or defend legal claims where necessary.

We will not use personal information for unrelated purposes unless permitted or required by applicable law.

7. Legal Basis for Processing

Where GDPR applies, we will process personal data only where an appropriate legal basis exists.

Depending on the circumstances, this may include:

Performance of a Contract

Where processing is necessary to enter into or perform a contract with you.

Legitimate Interests

Where processing is necessary for legitimate business purposes and those interests are not overridden by your rights and interests.

For example, responding to a business enquiry or maintaining appropriate business records may constitute a legitimate interest where permitted by applicable law.

Consent

Where consent is required by applicable law, we will request it before carrying out the relevant processing.

You may withdraw consent at any time where processing is based on consent.

Legal Obligation

Where processing is necessary to comply with a legal or regulatory obligation.

8. Contact Forms and Enquiries

If you submit an enquiry through our website, the information you provide will be used to respond to your request and, where relevant, to discuss or provide our maritime services.

We ask visitors to provide only information that is relevant to their enquiry.

Information submitted through a contact form may be processed using our website hosting, form-processing and business communication infrastructure.

Where external service providers process information on our behalf, we take appropriate steps to ensure that such processing is carried out under suitable contractual and security arrangements.

9. Sharing of Personal Information

We do not sell personal information.

We may share personal information where reasonably necessary with:

Our employees and authorised personnel;
Relevant personnel within Solutions Maritime Limited;
Professional advisers;
IT, hosting and website service providers;
Communication or email service providers;
Service providers supporting our business operations;
Government authorities, regulators or law-enforcement bodies where legally required.

Third parties receiving personal information are expected to process it only for appropriate purposes and in accordance with applicable legal and contractual requirements.

10. International Data Transfers

Marilens operates in the maritime sector and may work with personnel, service providers and business partners located in different countries.

Where personal data is transferred outside the European Economic Area (“EEA”), we will use an appropriate transfer mechanism where required by applicable data-protection law.

Depending on the circumstances, this may include an adequacy decision, appropriate contractual safeguards, or another lawful transfer mechanism.

11. Data Retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including where necessary to:

Respond to an enquiry;
Provide or administer services;
Maintain business records;
Comply with legal or regulatory requirements;
Resolve disputes;
Establish or defend legal claims.

Retention periods may vary depending on the nature of the information and the applicable legal or contractual requirements.

12. Data Security

We use appropriate technical and organisational measures designed to protect personal information against:

Unauthorised access;
Unauthorised disclosure;
Accidental loss;
Destruction;
Alteration;
Unlawful processing.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

13. Your Data Protection Rights

Where GDPR or another applicable data-protection law provides these rights, you may have the right to:

Request access to your personal data;
Request correction of inaccurate or incomplete data;
Request deletion of your personal data;
Request restriction of processing;
Object to certain processing;
Request data portability;
Withdraw consent where processing is based on consent;
Object to direct marketing;
Request information about how your personal data is processed.

The availability of a particular right depends on the circumstances and the applicable legal basis.

14. How to Exercise Your Rights

To exercise your rights or ask a privacy-related question, contact:

Email: info@solutionsmaritime.com

Subject: Data Protection Request

We may need to verify your identity before responding to certain requests.

Where GDPR applies, organisations generally must respond to data-subject requests without undue delay and, in principle, within one month.

15. Complaints

If you believe that your personal data has been processed unlawfully, you may contact us first so that we can investigate the matter.

Where applicable, you also have the right to lodge a complaint with the data-protection supervisory authority in the country where you live, work, or where you believe the alleged infringement occurred.

16. Third-Party Websites

This website may contain links to websites operated by third parties.

We are not responsible for the privacy practices, security, content or policies of third-party websites.

We recommend reviewing the privacy policy of any external website before providing personal information.

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements or data-processing practices.

The latest version will be published on this page with an updated “Last Updated” date.

18. Contact

For questions about this Privacy Policy or the handling of personal information:

Marilens
A subdivision of Solutions Maritime Limited